In district treasuries the work of bill passing shall be distributed Grantwise among the bill passing accountants (BPAs), who are responsible for receiving the bills and handing over Cheques related to their grants.
The BPAs shall receive the bills and hand over Cheques between 11 a.m. and 2.30 p.m., or as per schedule fixed by the District Officer/ Treasury Officer. The bills shall be received on prescribed Treasury Register issued to the DDO by the concerned BPA.
The working hours of the treasury and the time fixed for receiving of bills shall be displayed on a conspicuous place in the treasury.
In order to avoid delay all bills when presented in the treasury shall be subjected to preliminary examination according to given check list, and shall be returned without receiving in case an objection is found during preliminary examination.
All received bills shall be examined in detail by the BPA who shall also check head of account, plan/ non plan, voted/ charged, source code, budget allotment etc on line on computer with the help of preloaded budget literature.
After satisfying himself the BPA shall record a payment order on the bill, set his initials and present it before the Assistant Treasury Officer along with the warrant register and the Cheque generated by the computer.
The Asst Treasury Officer shall check the bill and shall sign it as token of checking. Bills, except pension bills, involving transaction of Rs.1000 or less can be passed by the Asst. Treasury Officer.
All bills involving transaction of more than Rs. 1000 and the pension bills shall be presented before the Treasury Officer, who shall sign the payment order, the warrant register and the Cheque or note his observations on the bill.
All Cheques issued against the bills shall be returned to the department ordinarily within two days from the date of its receiving in the treasury. In no case this period shall exceed the limit of three days. Details of the Cheque issued shall be noted on the Treasury Register issued to the DDO.